What do you need your reference for?
Before you ask someone to be a referee, it helps to be clear about the reason. Are you chasing a part-time job, starting an apprenticeship, or applying for a course? Different purposes need different types of support.
- Work applications: Ask your referee to highlight your reliability, teamwork skills, and experience relevant to the role.
- Apprenticeships or training programs: Focus on practical skills, enthusiasm, and willingness to learn.
- Study or scholarships: Emphasise academic achievements, leadership, or participation in extracurricular activities.
Being specific about why you need a reference makes it even easier for the person you ask to write something meaningful.
When to approach someone for a reference
Timing can make a big difference. It’s best to give the person enough notice so they aren’t rushed. Ideally, ask a few weeks before the reference is due.
Choose a time after you’ve worked with them or completed a project they can speak about, so their example is recent and relevant. Make sure it’s convenient for them, and always approach politely.
The easier you make it for someone else to be your referee, the better a reference you’re going to get.
How to put a reference into your resume
When putting a reference into your resume there are two simple and easy approaches you can take:
- Listing your referees directly: Include each referee’s name, job title, company, phone number, and email. This can speed up the hiring process and make it easy for employers to contact them.
- Letting employers know that “references available upon request” This protects your referees’ privacy and lets you control when they are contacted. It also gives you a chance to notify them in advance, so they’re prepared to provide a strong reference.
Most employers expect two to four references, though personal references are acceptable if professional ones aren’t available.
Choosing the right person
- Teachers, employers, mentors, coaches
- Someone who knows your skills and work ethic
- Consider relevance to the job/course you’re applying for
Not every referee is equally effective. Look for someone who knows you well, can provide specific examples of your skills or achievements, and is relevant to the role. Choosing someone suited to the opportunity increases the impact of their recommendation.
If you aren’t sure who to ask around consider
- Teachers
- Employers
- Mentors
- Coaches
- Colleagues
How to ask politely and professionally
When approaching a referee, be clear about why you’re asking and what the reference will be used for. You can ask in person, by email, or message, but always give them the option to decline.
Common mistakes to avoid
- Requesting a reference at the last minute Asking someone on short notice can put them under pressure and reduce the quality of their reference. Give referees enough time to prepare and provide a thoughtful recommendation.
- Choosing someone who doesn’t know you well References are most effective when they can speak specifically about your skills, achievements, and character. Avoid selecting someone who cannot provide detailed insight.
- Sharing contact details without permission Always confirm that your referee is willing to be contacted and knows how their details will be used.
- Failing to provide context If referees aren’t clear on the role or type of skills to highlight, their reference may not be as strong or relevant.
- Neglecting follow-up communication Keep referees informed about deadlines and the outcome of your application. Ignoring this can damage relationships or leave them unprepared.
Next Steps
Now you know how to sort out your references you can check out our other articles to see how you can write your resume more effectively here.
